STRUCTURE OF OUR CLUB
Leading with purpose, executing with excellence
STRUCTURE
The Management Club operates through a structured model that ensures strategic planning, efficient execution, and high-quality experiences for the university community. While the Office Bearers provide overall direction and governance, the Domain Heads lead specialised teams that bring every initiative to life.
Office Bearers
The Office Bearers oversee the club's vision, strategy, and overall functioning. They ensure that every initiative aligns with the club's objectives while maintaining quality, accountability, and effective coordination across all domains.
Key Responsibilities
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Approve event concepts, budgets, and official documentation.
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Coordinate with university administration and faculty advisors.
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Ensure smooth collaboration across all domains.
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Monitor timelines, execution quality, and long-term growth.
DOMAINS
Four specialized creative and execution verticals that bring the club's vision to life:
GRAPHIC DESIGN
The Graphic Design team translates the club’s ideas into stunning visual assets. They ensure every piece of media aligns with professional standards.
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Promotional Creatives: Designing the primary event posters, countdown graphics, and teaser visuals used across digital platforms.
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Speaker & Partner Branding: Creating dedicated, professional spotlight graphics for guest lecturers, alumni, and industry professionals.
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Brand Compliance: Ensuring every piece of design strictly adheres to the official university and club branding guidelines (logos, fonts, colour palettes).
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Asset Support: Providing custom visual layouts, presentation templates, or digital backgrounds needed by the Office Bearers or other domains for event execution.
CONTENT WRITING
The Content Writing team serves as the voice of The Management Club. They ensure all internal and external communication is clear, professional, and engaging.
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Public Relations & Outreach: Crafting formal email mailers for students, official invitations for faculty/industry speakers, and university-wide announcements.
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Digital & Social Copy: Writing punchy, attention-grabbing captions for social media posts, promotional reels, and event registration forms.
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Institutional Documentation: Owning the documentation process, which includes summarizing event takeaways and authoring the comprehensive TMC Annual Report at the end of the year.
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Cross-Domain Collaboration: Working hand-in-hand with Graphic Design to ensure text on posters is concise, accurate, and impactful.
SOCIAL MEDIA AND VISUALS
This domain captures the energy of the club and projects it to the digital world. They manage TMC's public perception and archive its legacy.
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Content Strategy: Planning the social media calendar, determining posting schedules, and tracking digital engagement trends.
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Live Event Coverage: Capturing photography and videography during live events, workshops, and recreational sessions.
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Short-Form Video Production: Scripting, shooting, and editing engaging Reels to drive hype before an event and recap the highlights afterwards.
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The Annual Video: Gathering footage across both semesters to produce the TMC Annual Video, capturing the spirit and achievements of the entire club year.
MARKETING
The Marketing team is the boots-on-the-ground force of the club. They are responsible for turning event concepts into high-turnout campus realities.
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Pre-Event Operations: Planning and executing highly visible on-ground promotional campaigns across campus hot spots (e.g., flash mobs, desk setups, classroom announcements).
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Event Day Logistics: Setting up and managing the registration desk, controlling entry, and managing attendee logistics.
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Venue Branding: Ensuring the physical event space looks professional by organising banners, standees, podium signs, and physical marketing collateral.
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Audience Acquisition: Actively pushing to ensure events remain accessible and appealing to students across all departments, tracking registration numbers leading up to the event.
EVENT HEADS
Event Heads are the driving force behind TMC's initiatives, steering projects from initial concept to final execution. At TMC, Event Heads rotate with every initiative. This allows different committee members to step up, lead, and gain hands-on project management experience.
Core Responsibilities
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Strategy & Vision: Brainstorm cross-disciplinary concepts, draft proposals, and align events with TMC's broad goals.
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Pre-Event Logistics: Manage timelines, secure venue/AV bookings, map budgets, and lead cross-domain alignment.
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On-Ground Execution: Direct event flow, manage real-time logistics, resolve crises, and oversee live media coverage.
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Closure & Compliance: Lead team debriefs, gather metrics, and submit the final Post-Event Clearance (PCU) report.
Faculty Mentor
The Faculty Mentor serves as the club’s institutional anchor, offering strategic guidance and bridging the gap between student leadership and the university administration.​
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Strategic Advisory: Advises Office Bearers on high-level planning, event viability, and alignment with academic standards.
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Administrative & Budget Approval: Reviews and formally approves all event budgets, space bookings, and institutional compliance requests.
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Leadership Mentorship: Guides student leaders in professional development, problem-solving, and maintaining club standards.